Solutions · Procurement and project service
Digital procurement: EDI
Whoever orders the same items every week does not need an e-mail with an attachment but a message from system to system. EDI with us means: your order arrives electronically, our order confirmation, the dispatch advice and the invoice go back electronically – no retyping, no switching between systems, with article numbers that are the same on both sides.
- Documents
- EDI: order (ORDERS) · order confirmation · dispatch advice (DESADV) · invoice · inspection certificates digital
- Connection
- B2B via SAP Ariba · shipping with SSCC · additional information on label, delivery note and invoice
- Invoicing
- self-billing · e-invoice to EN 16931 as XRechnung or ZUGFeRD · invoice as PDF by e-mail
- Basis
- information from sales and IT, as of 10/2026 – formats and process per customer
How EDI runs with us
- Alignment. Which documents, which format, which article numbers – yours, ours or both. Master data is aligned once, after that it stays in sync.
- Set-up. With your IT or your service provider; test messages in both directions, then go-live.
- Operation. Orders and call-offs arrive electronically, order confirmation, dispatch advice and invoice go back electronically. One contact remains – for what no document clarifies.
- What else is possible. B2B connection via SAP Ariba; shipping with SSCC (serial shipping container code), so your goods receipt scans the packages instead of counting them; your additional information – cost centre, item number, project – on label, delivery note and invoice; self-billing; e-invoice in the formats that have applied in German B2B business since 2025 – XRechnung or ZUGFeRD to EN 16931 –, alongside the invoice as PDF by e-mail; inspection certificates by e-mail instead of paper.
The benefit lies where there are quantities and repetitions: framework contracts, call-offs, C-parts management. For the one-off project enquiry, e-mail remains the faster way.
What we do not promise: every format and every platform. Which procedures we support in detail, we clarify with your IT – and also say when something does not work.
What we need from you
Not all of it – what you have. We ask for the rest.
- Which documents are to run electronically and in which format your system speaks
- Your article numbers for our articles – or the list we align
- Contacts in purchasing and IT; test period
On this topic: From the parts list to the construction site · C-parts and consignment stock · Project supply
From the knowledge base: For purchasing · Reading the marking
Frequently asked questions
Which formats do you support?
We clarify that with your IT – a format list on the page would become outdated faster than the set-up takes.
Does EDI also work for small quantities?
Technically yes; it makes sense when orders recur regularly.
Can we order via SAP Ariba?
Yes, the B2B connection via SAP Ariba is set up; the details we clarify with your IT. Article master data for your system we provide by arrangement.
Document instead of e-mail?
Tell us which documents are to run electronically and who on your side looks after the set-up. We come back to you with the process.
Send an inquiryOne item or one question → Send enquiry · Several items → Send parts list · It is urgent → Request express – the three entry points are on every page of the knowledge base (enquiry layer), repeated here in short. Send us what you have – designation, standard, quantity, date. We clarify the rest with you.
Your inquiry to Zickwolff
Send us what you have – designation, standard, quantity, date. We will clarify the rest with you.
One item or a question
Send inquiry
Not in stock? We procure it – single items too.
Designation, standard and quantity are enough.
Several items
Send bill of materials
200 items? One parts list is enough – we deliver complete.
Attach it as a file.
Helpful if already known: project and country, date needed, certificates, packaging and language of the packing lists. If anything is missing, we will ask.
It is urgent
Request express
When do you need it? Express delivery, to the site if required.
Tell us by when you need the material – we will tell you what is possible.
As of 2026-10-03. Information from Otto Zickwolff GmbH (brochure, Rohrpost 2015/2016, sales and shipping, as of October 2026) – confirmed key facts: 18 000 m² of warehouse space, more than 20 000 articles, express delivery, own fleet with crane unloading. All other services apply “on request” and “depending on the project”; scope, deadlines and limits are clarified case by case. No prices, no delivery promises on this page.